Delivering cloud accounting for growing businesses
Every growing business needs a trusted Wingman.
That’s why our all-inclusive monthly packages cover your end-to-end accounting, tax, payroll, and reporting needs under one roof. Best of all, you get a dedicated Wingman who takes the time to learn your business inside out, backing your plays and keeping your business’ finances up-to-date every step of the way.
Your all-inclusive in-flight package
Cloud accounting for SME’s
Real time financial clarity powered by Xero
Running a thriving business shouldn’t mean flying blind through financial noise. As a Xero Platinum Partner, we pair the world’s leading cloud accounting platform with a dedicated Wingman who knows your numbers inside out. We set up your digital stack, streamline your data, and clear away operational drag so you get complete, real-time visibility over your accounting.
Employee Payroll Management
Accurate, stress-free team payments delivered right on schedule
Managing payroll in-house can feel like navigating constant administrative turbulence. Your dedicated Wingman handles every aspect of your payroll processing, from payslips to tax deductions and monthly filings. We keep your payroll fully compliant and on track, saving you time and stress.
Bookkeeping
Squeaky-clean books that clear your daily operational drag
Messy transaction logs and missing receipts can quickly throw off your operational flight plan. Your dedicated Wingman keeps your accounts fully reconciled and organised on a weekly or monthly basis. By taking the hassle of record-keeping off your desk, we free you up to focus on steering your business forward with total confidence.
Tax & Compliance
Smooth compliance navigation to keep SARS happy
Navigating tax obligations shouldn’t feel like flying through a thunderstorm. Your dedicated Wingman handles your tax calculations and submissions, from VAT and EMP201s to provisional tax and corporate income tax, accurately and efficiently. We use great tools like BSharp to ensure every deadline is met and every filing is on point, keeping your business fully compliant.
Financial Reporting
Actionable monthly management reports to navigate your next growth moves
Raw financial numbers don’t mean much without clear context and direction. Shortly after month-end, your dedicated Wingman delivers accurate, easy-to-read management accounts that highlight exactly how your business is performing. We unpack these reports with you to translate complex data into real-world clarity, helping you make confident, informed decisions for your next strategic moves.
Additional Services
Software Migrations & Xero Conversions
Feeling grounded by outdated desktop software or chaotic, manual spreadsheets? We help you navigate the transition away from clunky legacy systems by executing a seamless Xero cloud software setup and integration tailored to your business. Our team handles the heavy lifting of converting your historical records so you do not have to worry about administrative turbulence or missing data. Chat to us to figure out the best flight path forward, and let us bring your accounting straight into the cloud.
Xero Account Health Checks & Clean-Ups
FAQs
Accounting Services
What services are included in Wingman’s monthly accounting packages?
Our comprehensive monthly bookkeeping retainer for businesses acts as your complete, outsourced finance department. Delivered by a dedicated small business accountant in South Africa, each tailored package includes day-to-day bookkeeping, bank reconciliations, automated receipt processing via Dext, monthly management reporting, payroll processing, CIPC annual returns, and end-to-end tax compliance services for private companies. We also bundle your core Xero cloud software setup and integration licenses directly into your fixed fee, providing full oversight for small and medium operating businesses.
How does outsourced cloud accounting work for small and medium businesses in South Africa?
Outsourced cloud accounting services in South Africa provide your business with the full skills, deep technical knowledge, and expertise of a dedicated accounting practice, delivered flexibly on a fractional basis. Instead of incurring the overhead of a full-time in-house team, an outsourced practice acts as a seamless extension of your business, managing your day-to-day bookkeeping, statutory SARS tax compliance, payroll, and management reporting. By utilising secure cloud platforms like Xero, your financial data is continually processed in the background, giving you 24/7 access to live, real-time insights into your business performance from anywhere at any time.
My books are completely messy or behind. Can Wingman help clean them up?
Yes, our specialised team can rapidly clean up messy business books to eliminate operational drag and resolve outstanding administrative backlogs. We perform historical record catch-ups, rectify errors from previous bookkeepers, file overdue returns, and execute a complete Xero health check before transitioning your business onto a streamlined monthly workflow.
How easy is it to switch from my current accountant to Wingman?
Switching accounting firms in South Africa is a hassle-free process because Wingman manages the administrative transition from start to finish. We request your historical records directly from your previous provider, complete a comprehensive Xero health check to identify any errors, transfer your SARS eFiling profile, and configure your cloud accounting tools without interrupting your day-to-day operations.
Do I need a bookkeeper, accountant or both?
Most growing business entities require both operational processing and high-level financial guidance, which is why our retainer model combines both functions under one roof. Our team of qualified accountants in South Africa manage routine transaction categorisation and bank reconciliations, while also overseeing tax compliance, drafting Annual Financial Statements, and interpreting monthly management accounts to assist with strategic decision-making.
What should a good accountant be doing for my business every month?
A proactive cloud accountant should reconcile your accounts promptly, submit monthly statutory VAT and EMP201 returns accurately to prevent SARS penalties, and deliver clear monthly management reports. Beyond basic processing, they should provide actionable financial guidance, highlight key cash flow trends, keep you informed of upcoming tax liabilities, and ensure your software integrations run efficiently.
Can an outsourced accountant help with cash flow management?
Yes, an outsourced partner improves cash flow visibility by keeping your Xero bank feeds up to date and maintaining clear ledger records of outstanding receivables and payables. By automating supplier and staff payments via secure infrastructure like Paysoft Flow and delivering regular management reports, we help business owners anticipate tax obligations and make informed cash decisions.
What should I look for when choosing an outsourced accountant?
Look for a practice with top-tier credentials, such as a Xero Platinum Partner accountant in South Africa led by experienced Chartered Accountants. Choose a partner that offers transparent retainer pricing, leverages modern Dext document automation, and has a team of people you actually want to talk to regularly!
Pricing
How much do outsourced accounting and bookkeeping services cost?
We operate on a transparent pricing model with a fixed monthly bookkeeping retainer, ensuring zero surprise costs or hourly billing. Your custom monthly package price is calculated up-front based on your business size, monthly transaction volume, structural complexity, and the specific software subscriptions managed on your behalf, all supported by flexible 30-day cancellation terms.
What accounting services should be included in a monthly package?
A robust monthly package should cover all essential operational requirements, including regular bank reconciliations, monthly VAT submissions, payroll management, and timely management reports issued shortly after month-end. It should also incorporate full tax compliance services for private companies, encompassing bi-annual provisional tax calculations, corporate income tax submissions, Annual Financial Statements preparation, and bundled software subscriptions.
Pricing
Accounting Services
Are there additional fees I should look out for when outsourcing my accounting?
Wingman offers predictable retainer agreements with no hidden charges, covering all agreed-upon monthly accounting, tax, payroll, and software licences. Should your business require once-off or specialised scope items—such as a deep clean-up of historical books, automated financial systems implementation, or complex SARS dispute defence—we discuss and quote these separately in advance.
Compliance
How do you handle SARS tax compliance and provisional tax submissions?
Our experienced accountants provide end-to-end provisional tax submissions and SARS help, managing monthly VAT201, EMP201 payroll returns, bi-annual provisional tax (IRP6), and annual corporate income tax (ITR14) filings. Submissions are prepared and submitted directly via SARS eFiling on your behalf.
Does an outsourced accountant handle VAT, PAYE and other SARS submissions?
Yes, our team of professional accountants fully manages all statutory returns, including bi-monthly VAT201 submissions, monthly PAYE/UIF/SDL EMP201 declarations, bi-annual EMP501 employer reconciliations, and corporate income tax filings. We ensure every filing is accurately calculated and submitted on time via SARS eFiling, protecting your business from unnecessary penalties.
Can an outsourced accountant handle CIPC compliance?
Yes, Wingman manages routine CIPC statutory obligations alongside our general accounting services. We submit your CIPC Annual Returns to maintain valid corporate registration, update Beneficial Ownership registers in accordance with local regulations, and execute official company updates such as director or registered address changes.
Outsourcing
What should I outsource to an accountant and what should I keep in-house?
Businesses should outsource complex compliance duties to an expert practice, including bank reconciliations, monthly VAT and payroll submissions, provisional tax calculations, Annual Financial Statements, and CIPC filings. Conversely, operational tasks such as issuing daily customer invoices, following up on outstanding debtors, and making final supplier payment approvals are best handled in-house using an optimised Xero setup.
What questions should I ask before hiring an outsourced accountant?
Before appointing a provider, ask whether they are an accredited Xero Platinum Partner accountant in South Africa and whether their pricing is a fixed monthly retainer or billed hourly. You should also inquire if essential software subscriptions are included in their quote and confirm whether you will be assigned a dedicated team of accessible human specialists rather than an impersonal call centre.
When should a business outsource its accounting?
You should evaluate outsourced accounting services in South Africa when internal bookkeeping takes focus away from core operations, when your business outgrows spreadsheets, or when SARS tax compliance deadlines create anxiety. Outsourcing is ideal when you require accurate monthly financial visibility to make informed scaling decisions without incurring the substantial overhead of a full-time, in-house finance team.
What are the benefits of outsourcing accounting?
Outsourced bookkeeping services for startups and established SMEs deliver access to a complete squad of bookkeepers, CAs(SA), and tax specialists at a fraction of the cost of internal hires. Key advantages include guaranteed compliance stability, reduced operational noise, real-time access to cloud financial reporting, and an adaptable support model that scales smoothly alongside your turnover.
Software
What accounting software is best for a small business?
For small to medium operating businesses in South Africa, the combination of Xero cloud software setup and Dext automation represents the industry standard. Xero provides an intuitive, web-native platform with automated bank feeds, while Dext handles paperless source-document collection, eliminating manual data entry and creating a clean financial ecosystem.
Should my business use Xero, Sage or QuickBooks?
We strongly recommend Xero because it is a true cloud-native platform engineered for seamless bank connectivity and integration with top app ecosystems like Dext, SimplePay, and Paysoft. As a top-tier Xero Platinum Partner accountant in South Africa, Wingman configures, migrates, and optimises your Xero environment to deliver real-time financial tracking and modern operational efficiency.
